Add life-admin-tracker: voice renewals and expiry tracking with proactive nudges

[hassan1731996]

What This Does

A persistent voice assistant that tracks everything with an expiry date — passports, MOT, car insurance, subscriptions, warranties, boiler services — and automatically reminds you before they're due. Log once by voice, never forget a renewal again.

Why This Is Different from Alexa

Feature	Alexa	Life Admin Tracker
Remembers renewals across sessions	No	Yes — permanently
Proactive expiry alerts	No	Yes — automatic
Natural date input ("next March")	No	Yes — LLM extraction
Grouped urgency alerts	No	Yes
Subscription cost intelligence	No	Yes
Renewal chaining (auto-asks next date)	No	Yes
Multiple urgencies in one message	No	Yes

Key UX Decisions

• ADD is 3 exchanges max — item name → date → confirmation. If item + date in trigger, single exchange.
• CHECK is instant — no questions, groups by urgency tier, speaks most critical first.
• RENEW chains — marks done, immediately asks for next date, resets nudge cycle.
• COST gives monthly + annual subscription totals across all tracked subscriptions.

Background Daemon

Runs hourly. Nudge schedule per item:

• 90 days out: first heads-up (fires once)
• 30 days out: second alert (fires once)
• ≤ 7 days: daily until renewed
• Multiple urgencies batched into a single spoken message

SDK Patterns

• Storage: create_key first with success check, fallback update_key
• Exit detection: whole-word token set intersection (not substring match)
• Daemon call(): background_daemon_mode set before CapabilityWorker
• resume_normal_flow() in finally block and at top of watch_loop()
• Outer while True loop with user_response() for multi-turn sessions
• Stale trigger echo filter in outer loop

[github-actions]

🔀 Branch Merge Check

PR direction: feature/life-admin-tracker → dev

✅ Passed — feature/life-admin-tracker → dev is a valid merge direction

[github-actions]

✅ Community PR Path Check — Passed

All changed files are inside the community/ folder. Looks good!

[github-actions]

✅ Ability Validation Passed

📋 Validating: community/life-admin-tracker
  ✅ All checks passed!

[github-actions]

🔍 Lint Results

✅ __init__.py — Empty as expected

Files linted: community/life-admin-tracker/background.py community/life-admin-tracker/main.py

✅ Flake8 — Passed

✅ All checks passed!

[uzair401]

Hey @hassan1731996, hope you're doing great.Great work on this one, the renewal tracking is genuinely useful and the daemon nudge de-duplication is done really well.

Two things:

In main.py the EXIT_WORDS set includes "all", and the follow-up loop checks for exit before classifying intent, so normal phrases like "show me all my renewals" or "list all" end the session instead of listing. I think "all" was added to catch "that's all", but it over-reaches. Better to drop the bare "all" and match the phrase "that's all" / "thats all" instead.

One nice improvement: setup asks the user for their name, but you can read it from the platform profile instead. The memory system keeps user_profile.md and user_summary.md in persistent storage, so you can pull them with read_file("user_profile.md", in_ability_directory=False) (and user_summary.md) and use the name from there, only asking if they're empty. Just read them, never write them, they're platform owned. There's more in docs/Agent-Memory-and-Context-Injection.md.

Same idea as I mentioned on the other PR, pulling the name and other details from the profile instead of asking each time automates the data gathering and saves the user the manual back and forth, which makes for a much smoother UX.

Thanks for this, nice work.